8+ hrs
of weekly admin eliminated
100%
of invoices captured automatically
Scalable
system built to grow with the clinic
Problem
Bridge Dental's financial reporting was scattered and unreliable. There was no system for tracking supplier invoices — staff were manually sorting through emails, downloading attachments, and filing them by hand. Important cost data was inconsistent, hard to access, and easy to miss.
Solution
- Built a trigger that automatically detects when a new supplier invoice arrives in the clinic's email inbox
- An AI layer then reads the invoice, extracts key information — balance due, date of issue, sender email, supplier name, product or service — and stores it in a structured database
- The clinic's staff can now view all invoices, filter by supplier or service, and track cost metrics from a single dashboard without touching a single email
Results
- 8+ hours of weekly admin time eliminated — no more manually placing invoices into folders or databases
- Accurate cost tracking introduced for the first time, broken down per supplier, product, and service
- A scalable AI system that can be extended and improved as the clinic grows